Brought to you by the office of College and Visiting Events
** IMPORTANT information regarding TRUSTEES ROOM capacity **
The Trustees Room capacity has been revised to a Maximum Occupancy of 49 persons per the State Building Inspector.
Under penalty of law, no event in the Trustees Room shall exceed 49 persons until further notice. We apologize for any inconvenience.
MARRS is the MassArt online
platform through which approved* internal** Sponsors can browse for
available space, submit and monitor reservation requests, and keep a history of
past reservations. MARRS is very user friendly but in case you need a reminder,
you'll find basic instructions below as well as links to tutorial videos (soon
to come). Make sure to stay informed about the College and Visiting Events new Meeting
and Event guidelines and procedures by selecting the following links and viewing the timeline at the bottom of the page.
*All potential MARRS users/Sponsors must have
completed a MARRS training session (hosted by College and Visiting Events)
in order to be granted full access to MARRS. Training sessions are available by appointment; please contact the office of College and Visiting Events at 617-879-7861 to register for a session.
**MassArt Staff, Faculty, and Students. Interested
parties external to the MassArt community should contact the office of College
and Visiting Events at 617-879-7861.
Now let's begin......
Step 1: Log in with your Network ID and Password
(the same ID and Password that you log into your email with). If you have
completed MARRS training and this is your first time logging in, you will
receive a message that your status is pending. You will be granted access to
MARRS within one to two business days.
Step 2: Once you are inside the system, you will see
three available tabs – Browse, My
Account, and Help (ignore Help
tab for now as it includes the default instructions from the software company).Before
starting the process of submitting the reservation request form, you should make sure that there is space
available to meet the parameters of your meeting or event.
To search for more
information on each room, such as max capacity for varying set-ups, click
the "Browse" tab and then "Browse
Facilities". You can choose to
search by room or by room set up.
To search for room
availability, click on the "Browse" tab and
then "Browse for Space" and a grid view of all of
the rooms for the current day will appear. To change the date, click on
the "Filter" button on the upper right corner and a
pop out window will appear through which you may change the date.
Step 3: Once you have browsed
for available space, head over to My
Account. This is where you can monitor or modify existing reservation requests,
check your history, and make new reservation requests. To start a new
reservation request, click on Reservations,
then authenticated user. You will be
prompted to fill out a number of fields including the date, start and end time
of your event (check your AM’s and PM’s), number of attendees, and set up type
(all fields in MARRS that have a red asterisk next must be completed in order
to move forward). A list and grid view of available rooms will be made
available for that day. After selecting the room(s) that you would like by
clicking on the white and green plus sign (click on the red x to remove a
selection), you may move on to the Details tab to fill out the details of your
reservation request. As you input your requests for resources, you will be
prompted to include special instructions. The more information one can provide
with their reservation request, such as furniture set up instructions or
specific assistance required from Technical Support, the more quickly the reservation
request may be expedited by the office of College and Visiting Events. Before
submitting your reservation request, please be sure to note your required event
set up time and break down time (quantified in minutes) in the Sponsor Notes section, along with
information regarding the nature of the event or program. If a Sponsor does not
include specific set up and break down times, they will receive the default
amount of time associated with the requested rooms.
Step 4: Submit Reservation!
Please allow 1-2 business days for a confirmation regarding Meeting Requests
and Information Table requests and 3 business days for further instructions regarding
Events and Complex Events.
Questions? Concerns? Please contact the office of College and Visiting Events at 617-879-7861